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How to Cite a Memo


Memorandums serve as key resources for research projects. It is imperative you credit the proper source when quoting or paraphrasing a memo. The Modern Language Association and American Psychological Association provide guidelines on how to format these citations correctly.

ALA Citations

You do not have to list memos in the reference list according to the American Psychological Association. Memos are considered personal communication and should only be cited in the text of your document. The information should be formatted as follows: I. Harris, personal communication, September 16, 1996.

MLA Citations

MLA requires memorandums to appear on the works cited page. The citation should be include the name of the writer, the recipient of the memo and company or organization receiving the information. Additionally, the day, month and year of the correspondence should be mentioned. The entry should be organized like the following example: Smith, M. Memo to Fine Arts dept. faculty, Southeast Tennessee College, Memphis, TN. 9 September 1989. The in-text citation should include the writer's last name in parenthesis. For example, (Smith)

About the Author

Cassandra Ifie is a librarian living in Richmond, Va. She has also been a writer since 2008. Ifie received her Master of Library Science degree from Texas Woman's University and earned a Bachelor of Arts in sociology from Rust College.

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