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How to Effectively Present Your Report


While the mere thought of making a presentation can terrify some, it's not as daunting a task as it seems. You need to think about more than just getting through the presentation and focus on the skills to present well. Consultant Ethel Cook explains that you can master the skills to effectively present a report: "Developing and delivering business presentations, just like most functions in business, are formulaic and are a learned skill. Learn the formula, practice the skill and you will gain competency as a presenter."

Dress and present yourself in a professional manner. How you look affects how your audience responds to you. Aim to look classy and put-together, not as though you just rolled out of bed.

Be prepared. Have all your materials organized and handy, and keep documentation and research within reach. Be sure that any visual aids are set up and ready to go and that any equipment you will be using is in working order and compatible with your materials before you begin. Whatever you're including in the presentation should be accounted for.

Maintain eye contact with your audience. Staring down at a podium and reading from your notes does not foster effective delivery of your material. Your audience will relate to you better if you can look people in the eye and engage them.

Commit your materials to memory. Be familiar enough with the material to not have to search through your notes just to move onto the next topic. Make it flow.

Speak clearly and loudly. Be sure not to talk too fast or mumble.

Allow your tone to fluctuate. No one wants to listen to a dull, monotone speaker. Add some personality to the presentation by bringing your own attitude to it.

About the Author

This article was written by the Pen & the Pad team, copy edited and fact checked through a multi-point auditing system, in efforts to ensure our readers only receive the best information. To submit your questions or ideas, or to simply learn more about Pen & the Pad, contact us

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