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How to Cite Page Numbers in APA Format


The citations and format guidelines of the American Psychological Association (APA) were developed more than 80 years ago by social scientists who wanted to adopt a uniform approach to scientific writing. Many colleges, universities, and professional fields, especially in the sciences and social sciences, use APA style for conference papers, journal articles, and student papers. Knowing when and how to cite page numbers in the body of a paper and in the references section is an important element in following the APA format style.

How and When to Cite Page Numbers in APA Style

Include page numbers for any citations in the text of your paper that include direct quotations or refer to a specific part of the work you are referencing. Direct quotations must include a page number as part of the citation. The quoted material should be followed by a citation in parentheses that gives the author’s name, the year in which the work was published, and the page number from which the quoted material appears. For example, a correct citation is as follows: The author concluded that Title I functions as “a funding stream for general school needs” (Hall, 1999, p. 100).

Cite the page number only in quotations that separate the author’s name and the quotation. The following example illustrates this type of citation: Hall (1999) wrote that Title I historically functioned as “a funding stream for general school needs” (p. 100).

Ensure that the reference section of your paper includes page numbers for the following sources: magazine and journal articles, and newspaper stories. The correct style for a journal article is the following: Hall, L.S. (1999). A Review of the Design and Implementation of Title I. Education Policy Journal, 90-110. It is not necessary to use “p.” or “pp.” to cite page numbers for journal articles. However, they are used when the reference is a newspaper article, as in the following example: Sources Say Title I a Success. (1999, November 24). The Daily Times, p. A7. If the article is more than one page, use the abbreviation “pp." For example, such an article would be cited pp. A7-9.

Cite in your reference section page numbers for articles and chapters that appear in edited books, placing page numbers in parentheses, and using the abbreviation “pp.” The following example illustrates how to do this: Hall, L.S. 1999. Assessing the Impact of Title I. In J. Dobbs (Ed.), Federal Education Policy in Perspective (pp. 90-120). New York: Education Policy Analysts Association.

References
  • Publication Manual of the American Psychological Association (6th ed.), 2009.
About the Author

Shane Hall is a writer and research analyst with more than 20 years of experience. His work has appeared in "Brookings Papers on Education Policy," "Population and Development" and various Texas newspapers. Hall has a Doctor of Philosophy in political economy and is a former college instructor of economics and political science.