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How to Write Business Letters for Kids


Writing a business letter is an important skill for anyone who would like to be effective and persuasive. A business letter format is used when the writer does not know the person receiving the letter or when the recipient is highly regarded and formality is required. Children can follow the same format for a business letter that adults follow.

Decide on a format for your letter. In today’s world, many people use a block format with all text justified left and single-spaced, with double spaces between paragraphs. Choose a font and font size. The fonts most often recommended are Times New Roman and Arial, in 12 points. You want your letter to be readable and clear. A fancy or distracting font can detract from the content of your letter.

Write your address with the street on one line, and the city, state initials and ZIP code on the next. Put the date under your address. Write the title and name of the person to whom you are writing for your greeting. Be sure to use the correct title, such as Dr., Mr. or Ms. Put the address under the person’s name. If the recipient has a title, such as "Vice President," put the title on a separate line below the name.

Skip a line and write the salutation justified to the left of the page. Be sure to use the same correct title of the person as you used above the address. Use a colon rather than a comma at the end of the salutation.

Skip another line, and write an introductory paragraph explaining why you are writing the letter. Use subsequent body paragraphs to give examples, facts and details that support your opinion or request. You might use a personal anecdote or experience to illustrate your point. In the final paragraph, present a reason why the person receiving your letter should act to help you out.

Thank the recipient for reading your letter. You might also say that you are looking forward to a response.

Close the letter by writing “Sincerely,” or another commonly used closing, and on the next line, sign your name. Type your name on the line below that.

Tip
  • Write a rough draft and edit, and then have someone else read and edit your letter.
Warning
  • Your letter should be error-free. Make sure to check for spelling, punctuation, capitalization and grammar.
Items you will need
computer
About the Author

Sharon Penn is a writer based in South Florida. A professional writer since 1981, she has created numerous materials for a Princeton advertising agency. Her articles have appeared in "Golf Journal" and on industry blogs. Penn has traveled extensively, is an avid golfer and is eager to share her interests with her readers. She holds a Master of Science in Education.

Photo Credits
  • Envelope for the letter image by Cosmic from Fotolia.com