How to Cite Minutes
Minutes are a written record of a meeting. They generally include who was present, what was discussed and a final assessment. Citing minutes can be tricky, as the citation depends on whether you were present at the meeting yourself, whether you accessed the minutes on a website, or whether you have a printed copy of the minutes. In the first case, cite the minutes as a personal communication, which, in American Psychological Association (APA) style, does not appear on your references page. In the second case, cite the minutes as an electronic document. In the last case, cite them as a printed copy of minutes, which differs between APA and Modern Language Association (MLA) styles.
Locate the name of the organization whose meeting took place. Write this name first, and then put a period.
Locate the date of the minutes. Write the date in parentheses, following this format: (2010, February 4). If the meeting was an annual meeting, you need only include the year.
Locate the name of the meeting. Write this name in italics, with only the first letter of the title and the first letter of the subtitle capitalized. The exception is proper nouns (the names of people and organizations). A period goes at the end. A full APA citation for minutes, then, would look like this:
American Psychological Association. (2010, February 4). Meeting of the American Psychological Association: Review of ethics in psychology.
Locate the name of the organization whose meeting took place. Write this name, and then put a period.
Locate the name of the meeting. Write this name in italics, and then put a period.
Locate the date of the minutes, and then write the date with the numerical date listed first, then the full name of the month, and then the four-digit year.
A full MLA citation, then, will look like this:
Modern Language Association. Meeting of Modern Language Association: Yearly Review of Academic Jobs in Languages and Literature. 4 February 2010.
- Citation styles other than APA and MLA, such as Turabian, will follow another pattern for citing minutes. Make sure you know which style is expected of you. APA is generally used in the social sciences, MLA is generally used in the humanities and Turabian is generally used in history.
- Note that the capitalization, punctuation and dating in an APA citation differs from an MLA citation.
- Printed copy of minutes
- Computer or pencil and paper
- meeting room image by Oleg Kulakov from Fotolia.com