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How to Write a Contribution Letter

Updated April 17, 2017

Place your name and address on the right side of the letter at the top. If you are writing as a representative of an organization, write the organization's name above your name and the business address of the organization. Otherwise, write your name and personal address.

Write the date when you wrote the letter below your address, but on the left side of the page.

Write the name and address of the individual or organization to whom you are contributing funds below the date, also on the left side of the letter.

Address the individual to whom the letter is being directed with a formal greeting such as "Dear John Smith:". If you are writing to an organization and do not know the name of the individual who will read your letter, write "To Whom It May Concern:" as your greeting.

Identify yourself and your reason for writing in the first line. For example, "My name is Susan Stevens and I am writing to contribute $500.00 to the campaign of Senator Steve Ulrich."

List your reasons for contributing to the individual or organization addressed in the letter. Though this isn't necessary, it will certainly be appreciated by the person or group. For example, you might write, "Since Food for Kids started in 1992, I have been a fan of its goals and methods."

Close your letter with a formal valediction, such as "Sincerely," or "Respecfully," before signing your name. You might also print your name underneath your signature, though that is not necessary, as you identified yourself in the opening line.

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About the Author

Samuel Hamilton has been writing since 2002. His work has appeared in “The Penn,” “The Antithesis,” “New Growth Arts Review" and “Deek” magazine. Hamilton holds a Master of Arts in English education from the University of Pittsburgh, and a Master of Arts in composition from the University of Florida.