Some busy offices of today use a lot of reports. It is not only secretaries typing out these reports anymore. Everyone in the office has reports for which they are responsible. These reports keep everyone abreast of what is going on, the workload that is coming up and any necessary future changes. Being organized and writing reports properly is important. Occasionally, reports are bound for each employee at the meeting, but more often than not, reports are unbound for easier reading and distribution. Impress your boss with a properly created unbound report.
Set up your document in your computer program, such as Word. Set your margins for the first page to the standard for unbound reports: side margins at 1 inch, top margin at 2 inches, bottom margin at 1 inch for the first page.
Change the settings for subsequent pages to 1-inch margins all the way around.
Add page numbers to all pages after the first in the upper right hand corner. Use your computer tools to set up automatic page numbering for the correct spacing. Click on “Insert” on your Word document toolbar. Click “Page numbers.” Click the placement of your page numbers. Uncheck the box “Show number on the first page.”
Center the title of the unbound report at the top of the first page. Type the title in all capital letters.
Quadruple-space between the title and the first line of the body of the report. Double-space between the lines of the title if it takes up more than one.
Type out all the information for your unbound report.
Note all textual citations in the report. Type out the quote or copied information, enclose it in quotation marks and give the source of the information enclosed in parentheses.
Use an ellipsis, which is three periods in a row, if you omitted information from the direct quote of your textual citation.
Type in all capital letters the word “reference” before you give your reference information. Type this at the end of the report, but not necessarily on a whole new page. Quadruple-space before beginning your reference list.
Single-space the bibliographic information for each source and double-space between each reference.
Clip together more than one page using a staple or a paper clip.